Running a business is time consuming, and it seems like there are not enough hours in the day to get everything done. Time management is crucial. Here are eight tips to help.
1. Prioritize Tasks
Figure out everything you need to do in a given day, and then prioritize these things. Start with the most important thing and work your way down the list. Even if you don’t get to everything, you’ll at least have taken care of the priorities before the day ends.
2. Find Ways to Increase Efficiency
Look for ways to improve efficiency within your operations. This can not only save you time, but it can also save time for other team members, which means everyone has more time to get jobs accomplished. Utilize technology, and talk to your team about how to streamline specific tasks.
3. Plan Ahead
Time management is much easier when you take the time to plan out what lies ahead.
“If you don’t yet own a diary or use a calendar app, now is the time to start,” says Tyler Martin at Forbes. “You could even go as simple as using a blank sheet of paper — but whatever you choose, make sure it’s easily accessible to you at all times. Planning out your days for the week ahead is a brilliant way to organize your time efficiently and ensure you’re prioritizing your most important tasks. Begin by plotting any upcoming deadlines and your most important tasks, and let your less urgent tasks come second. And don’t forget to plan in breaks and buffers — you’re a human being, not a machine.”
4. Try to Avoid Multitasking
When you’re trying to manage your time, multitasking may seem like a smart idea. After all, if you can get multiple things done at once, it seems like you’d be coming out ahead. The reality, however, is that when you multitask, you’re not giving enough focus to either task, and this can lead to mistakes that will cost you more time in the long run. It’s better to knock out one task at a time with your full attention.
5. Eliminate Distractions
Distractions can be even more detrimental to your time than multitasking. Try not answering the phone except for very important calls. Set your smartphone to leave messages. If necessary, close the door to your office. If you’re working remotely, set up a quiet space where you won’t be disturbed.
6. Utilize Apps
While your phone can be a distraction if you’re bombarded by notifications from email, social media, etc., it can also be used as a tool to help you better manage your time. Look for apps that help you get organized, schedule your day, and remind you of important tasks. Chances are, some of these are already pre-installed on your phone.
7. Take Breaks
Don’t forget to take breaks throughout your day to give yourself a chance to clear your mind and reduce stress. This will help you avoid burnout and get through your daily responsibilities without too much mental strain.
8. Don’t Take Too Much On Yourself
Unless you’re a solopreneur, delegate some tasks to other people on your team so your plate isn’t too full at all times. This will free up some of your time to use as needed.
The better you manage your time, the more efficiently you’ll be able to run your business. Try these time management tips to boost your productivity.
